EventAgile is a management tool designed to cover all your small-scale scheduling needs

where and how you can put it to use

EventAgile is the fast, simple, and reliable event management tool designed to cover all your small-scale scheduling needs. Whether you are a freelance fitness instructor organizing your weekly online classes, the leader of a community book club managing private monthly meetings, a small non-profit collecting sign-ups for a local workshop, or a corporate team manager scheduling internal training sessions, EventAgile provides a clean, stress-free platform to create events, manage all registrations, and keep your attendees fully informed. Use it for anything that needs a simple, professional sign-up system.

Run a birthday party

You are planning a private 40th birthday celebration and need to manage the guest list discreetly. You use EventAgile to create the event page, setting the party details and a realistic RSVP deadline. Because it's a private gathering, you set the event to 'Password-Protected,' choosing a simple password. You then copy the event link and the password and send them out with your digital invitations. As RSVPs arrive, you track the Basic Reporting dashboard to see the total headcount in real-time. The night before the party, you use the Export Registrations feature to download the final guest list to your phone for easy check-in at the door, ensuring only confirmed guests attend. EventAgile ensures your focus remains on celebrating, not chasing RSVPs.

Charity organisations

Imagine your local community non-profit is organizing a small, free "Awareness & Volunteer Drive" event. You use EventAgile to quickly create a public event page with the time, date, and a brief description of your mission. You set the capacity limit based on your venue size. You then share the public event link across your social media channels and email newsletter to encourage sign-ups.

As registrations come in, you monitor the Basic Reporting dashboard to track how close you are to capacity. For the final preparation, you use the Export Registrations feature to download a complete list of attendees and volunteers, ensuring you have accurate counts for seating, materials, and follow-up communications. EventAgile helps you maximize outreach with minimal administrative effort.

Manage your wedding day

For your wedding, EventAgile provides a clean, secure solution to handle RSVPs and guest list management. Organizers create a single, 'Password-Protected' event page that acts as the digital RSVP form, sharing the private password only with invited guests via their physical or digital invitations. The dashboard instantly updates with a live headcount as guests respond. For the final planning stages, the organizer utilizes the Export Registrations feature to download the complete, final guest list into a spreadsheet. This file can then be effortlessly used by the wedding planner to finalize seating charts, confirm catering numbers, and produce place cards. EventAgile ensures guest tracking is seamless and stress-free, allowing the couple to focus entirely on their special day.

Special day events

EventAgile is the go-to tool for any organizer needing quick, reliable, and straightforward registration. The process begins when the organizer creates an event, quickly defining the title, description, and capacity. They then choose the event's visibility: Public for maximum exposure, Unlisted for private sharing via a direct link, or Password-Protected for secure, exclusive access. Once the link is shared, registrations flow in, and the organizer can monitor the Basic Reporting dashboard for a real-time headcount and status update. When ready for the event day, the organizer uses the Export Registrations feature to instantly download a comprehensive list of all confirmed attendees. This seamless, agile workflow eliminates manual data entry, reduces administrative overhead, and ensures the organizer always has accurate information at their fingertips.

Manage waitlist guests

The Waiting List feature transforms a "Sold Out" sign into a new opportunity, ensuring you never miss a potential attendee.

Here's how it works:

Enabling the Waitlist: When setting up your event, the organizer simply sets the event's Maximum Capacity and then activates the Waiting List toggle. Once the capacity limit is reached, the public registration button automatically changes to "Join Waiting List."
Attendee Joins the Queue: Prospective attendees can still submit their contact details, and their registration is securely logged with a "Waitlisted" status in the order they signed up.
Organizer Management: When an approved registrant cancels, or when the organizer increases the event capacity, a spot opens up. The organizer views the Waiting List from their dashboard, which is sorted by the First-In, First-Out (FIFO) method.
Converting a Spot: The organizer can then manually select the top person on the list and take one of two actions:
- Directly Register the user (if the event is free).
- Notify/Invite the user to complete their registration (if the event is paid or requires further action).
Data for Future Events: The waiting list data can be exported and used as a highly engaged mailing list for future, similar events, maximizing the organizer's marketing efforts.